THE INNOVATION HUB The Innovation Hub Management Company (TIHMC), a subsidiary of the Gauteng Growth and Development Agency SOC Ltd (an initiative by the Gauteng Provincial Government for investing in strategic economic infrastructure and investment promotion so as to unlock economic growth in Gauteng). The Innovation Hub is the first Science and Technology Park in Southern Africa, established to spur the growth of smart industries in Gauteng so as to create a truly ‘smart’ province. It is now offering the following opportunity to a competent and dedicated person to join a dynamic team in Pretoria East MANAGER: SUPPLY CHAIN MANAGEMENT Permanent contract of employment with three months’ probation, Patterson Grade D2, Salary-R 599 600.00 Cost to Company The purpose of this role is to fulfil the supply chain management role to TIHMC departments for sourcing, procurement, conversion, and logistics management services to The Innovation Hub departments by coordinating and collaborating suppliers, intermediaries, third-party service providers and customers. The successful incumbent will be reporting directly to the Chief Financial Officer and will be required to provide the following deliverables:
CONTRACT MANAGEMENT: The following will be the main activities in relation to contract management: Contract Management plan for each contract • Contract performance management • Contract register – maintenance of a contract audit trail – adequate contract database update • Drawing the relevant contracts for different goods and services • Checking all contracts for consistency in terms of the general conditions required per contract management framework and highlighting those contracts that are inconsistent for addendums to be made • Manage the contracts and ensure that the contract documents cover the essential clauses • Obtain regular reports from suppliers prior to scheduled review meetings • Track contracts for renewal, review or new bidding process, three months before expiry • Give necessary notice as per contracts before the expiry of the contracts as will be stipulated in different contracts • Manage contract spend and monitor costs • Maintain adequate records (paper and electronic) of all interaction with the service provider • Maintain records of progress against milestones and timeframes • Seek feedback on supplier performance from stakeholders and users • Hold meetings with service providers as required • Ensure that every contract has KPIs defined at the stage of signing the contract and this is communicated to the supplier and the performance dates are set at this stage • Develop and implement a specific risk plan which covers, inter alia, contract variances, escalations and addendums. Manage the same • Maintain a contract register / database • Manage any disagreements and conflicts and disputes during the life of the contract • Develop and implement a contract management plan • Coordinate contract reviews and monitor performance against contract objectives at least once in a financial year • Tracking all contracts due for review – review all contracts and compile a list of the contract that are due for review and re-tender or renewal three months before expiry. For each contract, propose the action required • Assist managers in doing performance evaluation for all the contracts that are due for evaluation • Assist managers in terms of renewals for all contracts due for renewal • Assist managers in terms of specifications and obtaining the quotes for all contracts due for re-tender • Drawing the relevant contracts for different goods and services • Manage any disagreement, conflicts, and disputes during the life cycle of a contract together with the Project manager and seek intervention of the CFO whenever required. TENDERS: Ensures that the Procurement of all departmental requests are in line with budget and followed the submitted procurement plans • Assist TIH departments in drafting Terms of references and submissions for procurement to ensure compliance with PFMA and Treasury regulations • Analyse value of threshold and perform spend analysis to determine the mechanism to be used for bidding • Ensure compliance to all SCM prescripts to avoid any possible risk in all procurements • Present Bid Specifications or Terms of references for all Open bids to Bid Specs Committee (BSC) for approval prior any advertisement in both Government Bulletin and recommended additional publications • Compiling bid documents for competitive bidding processes • Managing the receiving and opening of bids • Compile Bid documents and advertise the same • Manage the Bid Secretarial function for in all Bid Committees and also ensure that bid packs are timeously distributed to all respective committee members, by the allocated respective bid secretariat (assigned SCM Practitioner from time to time (At least 3 days prior the meeting date) • Review all bid recommendation reports for submission and review as prepared by the SCM team • Communicate bid outcome to both internal customers (TIH Departments) and external suppliers that participated in the bid • Coordinate and do all administration of Bid Evaluation and Adjudication Committee • Communicate with internal customers and external suppliers in respect of different bids • Maintain adequate records (paper and electronic) of all interaction with the service providers • Do the legislated checks on the suppliers, checking if the supplier is not blacklisted with Treasury.
MONITORING, REPORTING AND ADMIN: Maintain adequate records for all procurements.• Maintain adequate records of communication with the suppliers and customers as appropriate • Maintain adequate records (paper and electronic) of all interaction with the service provider • Provide regular performance summary reports to the CFO • Ensure that applicable legislation, policies and regulations are met • Compile relevant monthly reports in time • SCM compliance register – monthly • Irregular, fruitless and wasteful expenditure register ENSURE COMPLIANCE TO ALL SUPPLY CHAIN POLICIES, PROCESSES AND PROCEDURES: Assist in the implementation of TIH procurement / sourcing strategies • Assist in handling of audit queries, development of action plans and implementation of recommendations • Assist SCM Team in preparing Purchase Order and recommend for checking and review by CFO and CEO • Monitor THE day-to-day supply chain operations in accordance with the Supply Chain Policy, processes, and procedures (e.g. correct financial delegation of authority is followed) • Ensure information provided to CFO for auditors is correct and within the legislative framework • Assess all SCM administrative compliance documentations including appointment compliance in line with B-BBEE Act • Provide weekly status report on all received Purchase Requisitions (PR’s) to the CFO • Provide weekly reports on all advertised bids, their status and ensuring that all bidders that responded to bids all published in the TIH Website • Ensuring that all results for bids are advertised in the Government Tender Bulletin including the paper upon which they were advertised on • Ensuring that information on all Deviations, Fruitless & Wasteful Expenditure including procurement values of above R1mill is submitted to CFO for reporting to all relevant stakeholders (namely - Audit Risk Committee, Treasury and Auditor General) • Submit monthly, quarterly and yearly reports on SCM Procurement, Deviations, B-BBEE, TER Spending, Local Content Procurement and Fruitless & Wasteful Expenditure to CFO for submission to respective TIH Board MANAGEMENT RESPONSIBILITIES: This position is required to work within policies and procedures; PFMA and Treasury regulations; and the Preferential Procurement Policy Framework Act. The incumbent is also required to communicate procurement procedures; ensure dissemination of correct information and specifications; ensure optimal balance of costs against quality; and championing compliance to procurement procedures. DIRECTING AND SUPERVISING: This position works under close supervision, work activities are assigned in a detailed manner, progress is reviewed during completion of tasks • Manage the performance contract and reviews of all staff under his or her supervision. MONITORING AND CONTROLLING: Monitor information and documentation against requirements of all relevant policies and procedures to ensure records are complete, accurate and finalized within the stipulated timeframes. MINIMUM QUALIFICATION, EXPERIENCE, AND SKILLS REQUIREMENTS: A relevant tertiary degree/diploma • At least 4 years’ experience in supply chain management of which 2 years’ experience should be at a senior level • Knowledge of PFMA, National Treasury SCM guidelines; treasury Regulation and SCM practice notes • Sound knowledge and experience of strategic sourcing and contract management • Communication skills - The ability to communicate effectively and efficiently at all levels in the organisation • Interpersonal - The ability to interact with people at all levels in the organisation • Liaison - The exchange of information or the planning of joint efforts by two or more people or groups • Report writing - The ability to accurately give a written account of information pertaining to the performance of outputs • Planning - The ability to apply planning techniques to conduct effective planning of work outputs and resources • Organising - To apply or impose efficient working methods in order to work effectively or make somebody else work effectively • Time management - The ability to manage time effectively and efficiently in accordance with work priorities to ensure qualitative outcomes • Follow up - The ability to identify items/actions requiring further action and to follow-up to conclusion • Assertive - The ability to be firm in all situations without sacrificing principles • Firm - The ability to retain a solid disposition within the correct principles and not yield under pressure • Deadline driven - The ability to determine deadlines and execute outputs accordingly without exceeding target dates Interested individuals should submit a comprehensive CV (clearly stating the position title) to [email protected]. Correspondence will be conducted with shortlisted candidates only. PLEASE NOTE: Applicants, who have not been contacted within 30 days of the closing date, should consider their application to be unsuccessful. Closing Date: 18 June 2021. TIHMC is committed to Employment Equity and aims to attract and retain talented individuals to achieve its equity objectives. Therefore, people from designated groups and those with disabilities are encouraged to apply.
Comments are closed.
|