SOUTH AFRICAN TOURISM LOGISTICS MANAGEMENT OFFICER x3 Fixed Term Contract (12 months) An exciting opportunity exists at our Head Office in Sandton, to join our Finance business unit as a Logistics Management Officer reporting to the Supply Chain Management (SCM) Compliance Manager. We invite applications from individuals who possess the required skills and experience. Purpose of the Role Responsible for maintaining reconciliations for debtors’ books and travel lodge cards held by the Travel Management Company (TMC’s) and following up on long outstanding invoices or queries Key Performance Areas: Manage operations to achieve planned outcomes Ensure that Supply Chain Management procedures are followed in Logistical Services Orders on an ongoing basis. Ensure that all logistics management documentation adheres to provisioning rules and regulations on a permanent basis. Assess existing logistics operations systems and advise on corrective measures to be undertaken. Ensure the implementation, monitoring, and evaluation of new initiatives and procedures related to logistics. Ensure timely processing of delivery services invoices. Review monthly statistics. Provide technical and operational support and advice on the application of logistics management best practices, systems, and procedures Check the accuracy and compliance of invoices and supporting documents submitted for processing Coordinate procurement of travel across the business. Maintain debtors’ books and travel lodge cards held by TMCs to ensure payment of invoices is within agreed payment terms. Device and implement efficiencies to improve booking behaviours to maximise cost efficiencies Ensure SAT contracts with reputable Travel Management Companies TMCs) to deliver on all travel requirements including corporate travel and hosting of foreign trade and media (hosted buyers) Maintain reconciliations for debtors’ books and travel lodge cards held by the TMCs and follow up on long outstanding invoices Stakeholder Engagement and Communication To build and maintain good relationships with external stakeholders in order to ensure the organisation’s interests are adequately represented regarding inter-agency logistics activities. Deal with suppliers on a daily basis. Engage with the Supply Chain Management Compliance Lead and other business unit heads to provide logistics advisory support. Establish and maintain relationships with key stakeholders to promote the South African brand through collaboration and partnerships with business heads, trade and broader industry/sector players, and the world. Qualifications and Experience: A Tertiary Qualification: Diploma in Logistics / Travel /Finance Management or equivalent. Minimum 2 years’ experience in Logistic/Finance/ Travel Management Knowledge and Understanding of: Knowledge and understanding of Government procurement regulations, PFMA, Treasury Regulations and other relevant legislation Ability to implement and follow governance and compliance procedures Knowledge and understanding of procurement processes and reporting requirements ERP System: ORACLE Skills and Competency Requirements: Ability to plan, prioritise and time manage activities. Superior verbal and written communication skills. Computer literacy in all Microsoft applications including Word, Excel, PowerPoint, etc. Visit us @ www.southafrica.net Please send your detailed CV to : [email protected] Closing date : 05 July 2024 No late applications will be accepted. Important note: People with disabilities are encouraged to apply. Due to the large amount of correspondence we envisage receiving, only shortlisted candidates will be contacted. Should you have not heard from us Four weeks after the closing date, kindly consider your application unsuccessful. DRIVER / MESSENGER Fixed Term Contract (02 months) The following vacancy exists for a Driver in the Facilities and Fleet Unit, reporting to the Facilities and Fleet Manager at the Head Office in Sandton. If you possess the required skills and experience we invite you to apply. PURPOSE OF THE JOB Responsible for delivering and handling effective and safe logistics for people, business documentation, postal mail, materials, and goods as per business requirements. KEY OUTPUTS Perform Deliveries/Collections, and drive staff Transport Executives, staff, and SA Tourism guests for work-related purposes including meetings and events, to/from Gautrain station, airport and/or hotel accommodation Collected parcels handed to the correct recipient at SA Tourism. Mail collected daily. Messenger Duties Effectively and safely collect, deliver, and transport mail, documents, materials, and goods as required within the area of accountability. Maintain messenger records of daily visits in the log book and file all signed-off delivery/collection, or Driver request forms. Administration Handle routine and ad-hoc administrative tasks relevant to the execution of the function. Maintain the filing system for request forms 100% correctly. All documents are to be available upon request. Assist in office duties like filing, copying, and printing of documents. Handyman Duties Movement of furniture as required – upon request. Contribute towards Health and Safety around the building. Mail Distribution Sort mail daily without delay. Distribute mail into allocated pigeon holes per Business Unit. QUALIFICATIONS AND EXPERIENCE Grade 12 or equivalent. Valid Code B Drivers License and Advanced Driver skill Certificate (advantageous) Minimum 2 years’ experience as Driver (essential) Ability to do routine clerical work such as filing, sorting, and record keeping. Visit us @ www.southafrica.net Please send your detailed CV to : [email protected] Closing date : 05 July 2024 No late applications will be accepted. Should you have not heard from us within two weeks after the closing date, kindly consider your application unsuccessful.
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