SEFAKO MAKGATHO HEALTH SCIENCES UNIVERSITY (SMU)
DEPARTMENT OF FINANCE Sefako Makgatho Health Sciences University (SMU) is on a renewal path with exciting and unique opportunities to shape the training of medical and other health professionals, and scientists in general. We are on a vigorous campaign to attract top talent to join our exciting journey, as reflected in the opportunities below: PAYROLL OFFICER (1 POST) Ref: 47/2024/NGM/P11 The University is looking for a dynamic and energetic individual who will be responsible for teaching and learning, research and community engagement and proving support to the department/school in pursuit of its academic objectives. The incumbent reports to the Head of Department and must meet the requirements, competencies, and be responsible for the key performance areas listed below: REQUIREMENTS • An appropriate Accounting Degree or relevant finance qualification • Minimum of four (4) years relevant experience • Solid knowledge of employee tax and employee benefits (pension and provident fund and medical aid) and all other statutory requirements are a prerequisite • Excellent Excel Spreadsheet skills • Knowledge of the ITS payroll system will be an added advantage • Accuracy and attention to detail • Personal integrity, reliability and confidentiality • Ability to function with various teams with effective interpersonal and communication skills • Willingness to work out of normal working hours is non-negotiable • Excellent client service skills • Good interpersonal and communication skills (both verbal and written) • Valid driver’s licence COMPETENCIES • Technical / professional knowledge and skill • Resource management • Attention to detail • Quality assurance and risk management • Corporate governance • Decision-making and problem-solving • Communication and presentation skills • Client/student service orientation KEY PERFORMANCE AREAS • Review and process documents received from HR department • Process stop orders and any other changes required by staff members • Do salary calculations, including monthly salary calculations • Process payroll and maintain payroll information as required • Prepare and maintain payroll related records and reports • Reconcile and prepare all third party payments • Research and resolve problems, perform scheduled activities and liaise with service providers • Assist fellow employees with payroll queries • Regulatory compliance on payroll matters • Monitoring, evaluation and reporting • Contribute to the overall development of SMU and actively improve Institutional culture • Perform any other official duties as directed by the Head of Department Closing date: 29 May 2024 Applications from Employment Agency will not be considered. Typed applications (quoting the reference number) which should contain a comprehensive curriculum vitae, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Ms NG Motsamai, to the Human Resources Department, P.O Box 68, Medunsa, 0204 or e-mail applications in MS Word and PDF format, to [email protected] THE APPLICATIONS MAY ALSO BE POSTED OR HAND DELIVERED TO (PLACE IN THE APPLICATION BOX): HUMAN RESOURCES DEPARTMENT, 5TH FLOOR, CLINICAL PATHOLOGY BUILDING, SEFAKO MAKGATHO HEALTH SCIENCES UNIVERSITY, MOLOTLEGI STREET, GARANKUWA, OR HUMAN RESOURCES DEPARTMENT, P. O. BOX 68, MEDUNSA, 0204. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521-3893 The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The university reserves the right to make or not to make an appointment BUILT ENVIRONMENT CLEANING SECTION Sefako Makgatho Health Sciences University (SMU) is on a renewal path with exciting and unique opportunities to shape the training of medical and other health professionals, and scientists in general. We are on a vigorous campaign to attract top talent to join our exciting journey, as reflected in the opportunities below: TEAM LEADER (1 POST) (12 months fixed-term contract appointment) Ref: 49/2024/KM/P14 The University is looking for energetic individuals who will take pride in cleanliness and be responsible for the overall general cleaning duties and any other related functions. The incumbent reports to the Head of Department (HOD): Campus Cleaning, and will furthermore meet the requirements and competencies and be responsible for the key performance areas listed below. REQUIRMENTS • Grade 12/Matric • Tertiary qualifications will be an added advantage • At least two (2) years’ related experience (e.g supervisory) in a similar environment • Experience and knowledge relating to the use of cleaning equipment, chemicals and substances • Experience and knowledge relating to health and safety management, and the relevant legislation within the cleaning environment • Ability to interact in a pleasant manner with employees /students at all levels and to encourage and motivate a diverse group of cleaning employees • Must be computer literate (MS Office package) COMPETENCIES • Excellent knowledge of cleaning best practices • Assertive • Attention to detail • Understand Confidentiality • Be flexible and adaptable • Able to work independently and under pressure • Client service orientation • Technical / professional knowledge and skill • Resource management • People management including performance management • Good Interpersonal relationships • Good Decision-making and problem solving • Good Communication skills • Honest and ability to keep to timelines • Quality assurance • Attention to detail • A team player KEY PERFORMANCE AREAS • Cleaning University premises as per cleaning schedule and standards • Ensure consistently high service standards are maintained for all services in scope with regular inspections • Ensure that staff are correctly and smartly dressed displaying a name badge • Highlight to sites the importance of upholding the company image at all times • Ensure that cleaning methodology are strictly adhered to in line with company policies, quality programmes and legislation • Managing company assets by performing monthly spot checks on high value items • When checking assets ensure that equipment is kept in a good condition and repaired and serviced when required • Do daily checks and follow-ups • Report maintenance and safety concerns to the manager on a day to day basis • Maintain personal health, hygiene and professional appearance • Responding to management request timeously and providing necessary action required • To maintain a high standard of morale and motivation through good communication skills • Ensure work schedules/job cards are in place for each position and relevant to site • Supervision of cleaning employees, including the assignment of Cleaning employees across the areas of responsibility in accordance with a cleaning plan schedule • Planning, organizing, leading and monitoring cleaning operations • Provision and utilization of cleaning material • Scheduling of shifts with cleaning employees, including re-arranging duties and rosters as necessary • Safety, health and environmental (SHE) management and compliance, including the provision of protective clothing • Manage Human Resources activities within the Cleaning Section (leave, overtime and performance management of employee) • Manage employee training, development, coaching and mentoring • Conduct regular visits to sites allocated, in order to ensure that cleaning duties have been carried out to a high standard • Ensure safekeeping and maintenance of cleaning machinery • Prepare relevant operational reports as and when required • Research and implement best practices in cleaning • Contribute to the overall development of SMU and actively improve institutional culture • Perform any other duties assigned by the Line Manager Closing date: 29 May 2024 Candidates who applied previously need not apply again. Applications from Employment Agency will not be considered. Typed applications (quoting the reference number) which should contain a comprehensive curriculum vitae, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Mr K Mothabela. THE APPLICATIONS MUST BE POSTED OR HAND DELIVERED TO (PLACE IN AN APPLICATION BOX): Human Resources Department, 5th Floor, Clinical Pathology building, Sefako Makgatho Health Sciences University, Molotlegi Street, Ga-Rankuwa, OR Human Resources Department, P. O. Box 68, MEDUNSA, 0204 It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521-4433 The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The University reserves the right not to make an appointment.
INSTITUTIONAL SUPPORT PROGRAMME DEPARTMENT OF HIGHER EDUCATION AND TRAINING (DHET) Sefako Makgatho Health Sciences University (SMU) is on a renewal path with exciting and unique opportunities to shape the training of medical and other health professionals, and scientists in general. We are on a vigorous campaign to attract top talent to join our exciting journey, as reflected in the opportunity below: PERSONAL ASSISTANT (1 POST) (Fixed-term contract appointment until 31 March 2027) Ref: 46/2024/MJM/DHET The University is looking for an energetic and knowledgeable individual who will be responsible for rendering secretarial and administrative support to the HETMIS Project Manager within the Department of Higher Education and Training (DHET), and effectively manage the diary of the Project Manager. The successful incumbent will report to the HETMIS Project Manager and must meet the requirements, competencies and be responsible for the following key performance areas below. REQUIREMENTS • A three (3) year Bachelor’s Degree or National Diploma in Administration, Office Administration/Secretarial Studies/Public Management/Office Management and Technology/Management Assistant • At least two (2) years’ experience in rendering secretarial, clerical, and administrative support services • Experience and knowledge of the education and training systems will be an added advantage • The ability to create spreadsheets and manage databases and financial matters will be an added advantage • Proven ability to navigate online platforms such as Blackboard Collaborate, Zoom and Microsoft Teams with requisite proficiency • Proficient in the use of Microsoft Office Suite, including Microsoft: Excel, Word, and PowerPoint, Access etc • Working beyond normal working hours COMPETENCIES • Technical/ professional knowledge and skill • Ability to maintain confidentiality and integrity • Good organisation and events management skills • Resource management • Building relationships and partnerships • Decision-making and problem solving • Professional and ethical standards • Communication (verbal and written), interpersonal and presentation skills • Ability to work well under pressure • Attention to detail • Demonstrating flexibility and adaptability KEY PERFORMANCE AREAS • Prepare and effectively manage the diary of the HETMIS Project Manager, ensuring efficient organisation and prioritization of meeting requests • Handle procurement processes, including stationery acquisition • Maintaining and updating the asset register and submitting periodic reports • Arranging and coordinating travelling and accommodation for the Project Manager • Coordinate meeting logistics, take comprehensive minutes, and compile necessary documentation • Ensure strict adherence to relevant policies concerning procurement, financial management, and other applicable areas • Maintain meticulous filing systems within the Project Manager's office and execute all administrative tasks proficiently • Assist and manage the preparation and submission of various reports, memos, and other submissions as requested • Perform any other duties assigned by the HETMIS Project Manager Closing date: 29 May 2024 Applications from Employment Agency will not be considered. Typed applications (quoting the reference number) which should contain a comprehensive curriculum vitae, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Mr MJ Mopai, to the Human Resources Department, P.O Box 68, Medunsa, 0204 or e-mail applications in MS Word and PDF format, to [email protected] THE APPLICATIONS MAY ALSO BE POSTED OR HAND DELIVERED TO (PLACE IN THE APPLICATION BOX): HUMAN RESOURCES DEPARTMENT, 5TH FLOOR, CLINICAL PATHOLOGY BUILDING, SEFAKO MAKGATHO HEALTH SCIENCES UNIVERSITY, MOLOTLEGI STREET, GARANKUWA, OR HUMAN RESOURCES DEPARTMENT, P. O. BOX 68, MEDUNSA, 0204. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521-3624 The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The university reserves the right to make or not to make an appointment. SCHOOL OF MEDICINE DEPARTMENT OF GENERAL SURGERY Sefako Makgatho Health Sciences University (SMU) is on a renewal path with exciting and unique opportunities to shape the training of medical and other health professionals, and scientists in general. We are on a vigorous campaign to attract top talent to join our exciting journey, as reflected in the opportunities below: SECRETARY (1 POST) Ref: 48/2024/JSM/P12 The incumbents will be responsible for the day-to-day activities required for the smooth running of the department of their Academic Departments through provision of a proactive secretarial and administrative service. He /She will variously perform duties such as receptionist, diary management, filing, attending to student queries, organizing departmental meetings, taking minutes, replenishing supplies, ordering of equipment, administering petty cash, controlling budget, courier liaison, managing travel bookings, community engagement and other administrative duties as assigned. The incumbents will report to the HOD and must meet the requirements, competencies and be responsible for the following key performance areas below: REQUIREMENTS • Matric/ Grade 12 with a three (3) year Secretarial or Office Administration qualification • At least two (2) years secretarial experience • Experience in compiling agendas and recording minutes • Relevant experience in the higher education environment within an academic department dealing with academic programmes administration, student records and procurement administration will be an added advantage • Willingness to work beyond normal working hours • Computer literate (Word-processing, Power Point, Excel, Internet & E-mail and E-learning System) • Ability to navigate online platforms such as Blackboard Collaborate, Zoom and Microsoft Teams with requisite proficiency COMPETENCIES • Technical / professional knowledge and skills • Ability to pay attention to detail • Good interpersonal and communication skills • Good report writing skills • Planning and organizational skills • Integrity and ability to keep information confidential • Problem solving and analytical skills • Client and student service orientation • Teamwork • Committed and dedicated work ethos • Ability to work under pressure and meet deadlines KEY PERFORMANCE AREAS • Secretarial support and diary management of the HOD, and support to the rest of the department • Financial administration such as budget tracking, stationery orders, etc. • Manage the procurement of items necessary for the effective running of the academic and service duties of the department • Planning and organizing departmental meetings as well as setting up of venues for classes • Typing all correspondence and reports (monthly, quarterly, yearly), including test/exam papers and timetables, as well as PowerPoint slides for lectures and conferences • Provide administrative support to staff in the department • Take minutes during staff meetings, including typing out of agenda, and any logistical arrangements required for the efficiency of the meeting • Handle all incoming mail, and other materials, including coordinating the maintenance of office equipment • Maintain a secure system for storing/filling and retrieving information • Administration of claim forms and appointments for the department • Record and enter student marks on ITS system • Maintain stock levels of hard copy course information and material, including the formatting and updating of on-line course brochures, etc • Assist in the front office/reception as required, and manage front office calls, etc • Contribute to the overall development of SMU, and actively promote institutional culture • Perform any other duties assigned by the line manager Closing date: 29 May 2024 Applications through Employment Agencies will not be considered. Typed applications (quoting the reference number) which should contain a comprehensive curriculum vita, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Mr JS Mahlaola to the Human Resources Department, P.O Box 68, Medunsa, 0204 or by e-mail at [email protected] THE APPLICATIONS MAY BE HAND DELIVERED TO (PLACE IN AN APPLICATION BOX): HUMAN RESOURCES DEPARTMENT, 5TH FLOOR, CLINICAL PATHOLOGY BUILDING, SEFAKO MAKGATHO HEALTH SCIENCES UNIVERSITY, MOLOTLEGI STREET, GA- RANKUWA, OR HUMAN RESOURCES DEPARTMENT, P.O BOX, 68, MEDUNSA, 0204 It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Failure to submit the requested documents/information will result in your application not being considered. Telephonic enquiries regarding conditions of service: (012) 521-3906. The Sefako Makgatho Health Sciences University is an Equal Opportunity and Affirmative Action Employer. Correspondence will be limited to short-listed candidates only. Applicants who have not been contacted within 30 days of the closing date must consider their applications as unsuccessful. The University reserves the right not to make an appointment.
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