NATIONAL DEVELOPMENT AGENCY (NDA) The following exciting vacancy (Permanent) are currently open at the NDA: POSITION DESCRIPTION Position Title: Company Secretary Purpose: This position is responsible for all the secretarial, legal management on all legal matters in the NDA and statutory functions and duties within the organisation Department: Office of the Chief Executive Officer Reports To: Chief Executive Officer Peromnes: Grade 5 Number of Direct Reports: 1. Administrative Assistant
Skills & Abilities Strategic Resource Management & Leadership Communication Organisational & Stakeholder Awareness Resource Mobilisation Change Leadership Results Orientation Negotiation skills Influential Strong analytical skills Excellent communication skills – all aspects High levels of professionalism Good interpersonal skills Excellent planning, co-ordination and follow through skills Excellent administrative skills Ability to interpret and advise on the application of legislation High levels of discretion and confidentiality Ability to interpret international and local conditions and trends Ability to work under pressure Personal Attributes Good interpersonal relations Ability to work under pressure Innovative and creative Independent thinker Ability to work in a team and independently Cultural sensitivity Adaptability Political sensitivity Cost consciousness Honesty and Integrity
MAIN AREAS OF RESPONSIBILITY Provide strategic advisory services in relation to secretariat services to the Board and Executive Management Advise the Board collectively and individually of their legal rights and obligations in relations to matters of their responsibilities and law (NDA Act as amended, PFMA, etc.), and good corporate governance Prepare, collate and distribute Board and Committee charters and work plans Responsible for the logistics (e.g. travelling etc.) for the meetings of Board and its Committees Responsible for the preparation meeting agendas, taking of minutes and distribution thereof, circulation of action list on resolutions Responsible for the processing of Board Fees and other associated matters Maintain the Agency’s statutory registers including minute books, Board registers, registers of disclosures of conflict of interests, etc. Prepare reports to Board and its Committees and any other forum in relation to any subject matter required of Company Secretariat from time to time Ensure that Board decisions and other communications are formally channelled to the appropriate members of staff and other stakeholders Responsible for the development of Board members (skills, technical knowledge, etc.) As the Head of Company Secretariat, the employee will be responsible for the management of staff in the unit Foster effective teamwork amongst the staff in the Company Secretariat Draft and ensure implementation of Company Secretariat policies and procedures; review existing policies on an annual basis and recommend changes as appropriate Facilitate the development of a values charter for the NDA Develop checklists to ensure Corporate Governance compliance to appropriate legal requirements including PFMA, NDA Act, Treasury Regulations, Financials, etc. Identify areas for continuous process improvement Communicate with other departmental executives and external parties as appropriate KEY RESPONSIBILITIES AREAS & OUTCOMES Leadership Participate with the EXCO team in developing a vision and strategic plan to guide the organisation Identify, assess and inform EXCO team Operations Planning and Management Develop and implement operational plans for the Company Secretariat and ensure that unit goals and objectives work towards the strategic direction of the organisation Oversee the efficient and effective day-to-day operation of the Company Secretariat Coordinate the production of the NDA’s Annual Report Develop and monitor corporate governance compliance checklist for the NDA Ensure NDA compliance with all statutory and regulatory requirements Compile, update and manage comprehensive policy register Develop and distribute Delegations of Authority providing advice regarding its content Company Secretariat functions Monitor all legislative, regulatory and corporate governance developments that might affect the NDA’s operations, and ensure that the Board is fully briefed on these Ensure the publication and maintenance of standard protocol document for Board management and related processes Manage Portfolio Committee matters Develop and ensure maintenance of the Board and Committee’s charters and terms of reference Ensure the smooth running of the Board’s and Board Committees’ activities including the following: co-ordination of meetings, assisting the CEO with the preparation of agendas, papers and reports, attending meetings and ensuring minutes are written, ensuring follow-up on outstanding matters; advising on Board procedures and ensuring that the Board follows them Provide support and advice on all matters required by the Board Monitor that proper procedures are followed during the appointment of Board members by the Minister (DSD) Develop and implement a Board and Board Committee induction training programme, and manage the induction of new Board members into the organisation Establish training requirements for new Board appointees and implement appropriate orientation and training for the Board as required Oversee the payment of Board member fees through the production of a payment schedule for HR Ensure communication of Board decisions and monitor progress in so far as reporting to staff and management Co-ordinate Annual performance evaluation of the CEO, and annual evaluation of Board and Board Committee members Financial Planning, Management and Administration Assist in the preparation of a comprehensive budget for the Governance Unit Administer the funds of the department according to the approved budget and prepare and submit monthly management accounting reports Monitor budget expenditure and take corrective action when necessary Reporting Provide regular feedback to EXCO and Board (and its committee/s relevant to the work of the Department) with regards to the operations of the Department Prepare and submit statistical/statutory reports as appropriate Submit monthly performance reports to the CEO’s Office Collate annual performance report for the NDA to the Board and DSD on behalf of the CEO, as appropriate Monitor and present Quarterly Review Reports and Analysis against the performance plan and in relation to the work of the Department KEY RELATIONSHIP INTERFACES Internal Relationships - other than reporting lines (manager and subordinates). * NDA Board Board Committees NDA EXCO All Business Units External Relationships (With Local/Provincial structures and other key parties, specify) Department of Social Development – National Minister’s Office National Treasury Auditor General Government Departments and Agencies Application Details • Full job profiles for these positions are available on the NDA website: www.nda.orgza A detailed Curriculum Vitae (CV), with three references must accompany the application. The CV must also indicate the employment equity status of the applicant, i.e. race, gender and disability (if applicable) • Correspondence will be limited to successful candidates only How to Apply Interested candidates should e-mail their detailed CVs to [email protected] • Preference will be given to candidates whose appointment will promote NDA Employment Equity targets • Use the job reference in the subject line (e.g. Ref. 2019/H0/CFO/01 for Chief Financial Officer) • Please DO NOT send academic certificates, as these will be requested at a later stage during the selection process • Failure to comply with the application instructions above will result in the disqualification of your application For enquiries regarding these positions, please contact Mr M Mntuyedwa at (011) 018-5500 or Mr S Mlambo at (011) 018-5632. Closing date: 16 July 2019 Should you not be contacted within 2 months of the closing date of this advert, please consider your application unsuccessful. All candidates will be subjected to personnel suitability checks, qualification verification and competency assessment, where required.
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