EASTERN CAPE DEPARTMENT OF COMMUNITY SAFETY APPLICATIONS : Must be submitted using one of the following options: Post: The Recruitment Centre, Community Safety P/Bag X0057, Bisho 5605, OR Hand Deliver: The Department of Community Safety, Corner Independence Avenue & Circular Drive, Bhisho, ERF 5000 Building, 5605 OR use the provincial e-Recruitment System accessible at: https://ecprov.gov.za and/or at https://erecruitment.ecotp.gov.za, and/or www.ecprov.gov.za. The Provincial e-Recruitment System is available 24/7 and Closes at 23: 59 on the Closing Date. For any e-Recruitment enquiry, send an email with your ID Number, your Profile eMail Address and the Details of your issue to: [email protected], should you send your CV to this eMail address, it will be regarded as lost and not be considered. Technical support is limited to working hours: (08:00-16:30 Mon-Thurs and 08:00-16:00 on Fri). Applicants are encouraged to use the e-Recruitment System. FOR ATTENTION : Ms B. Mndindwa or Ms L. Mazwi CLOSING DATE : 01 July 2024. No late applications will be accepted NOTE : Applications must be submitted on a duly complete New Z83 form (effective 01 January 2021) obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents. Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit a fully completed signed Z83 form and detailed Curriculum Vitae. NB: Z83 in the e-recruitment system is currently not downloadable and therefore not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on interview day. Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents to HR on or before the interview date. Applicants with foreign qualifications would be required to submit an evaluation certificate from the South African Qualification Authority (SAQA) on or before the day of the interview. Failure to submit all the requested documents will disqualify the application. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification). Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge test. Successful candidates will be appointed on a probation period of twelve (12) months. Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. It is the department’s objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender. In filling of these posts gender equity and people living with disability will be highly considered. The Department reserves the right to amend / review / withdraw advertised posts if by so doing, the best interest of the department will be well served. (Females and People with disabilities are also requested to apply and indicate such in their applications). EE targets of the department will be adhered to. It is the intention of the Department to promote representative through the filling these positions. The candidature from the designated groups especially women and people with disabilities will receive preference. OTHER POSTS ASSISTANT DIRECTOR: LABOUR RELATIONS REF NO: DOCS 01/05/2024 SALARY : R444 036 per annum (Level 09) CENTRE : Bisho REQUIREMENTS : National Senior Certificate and appropriate bachelor’s degree/Diploma (NQF Level 6/7) in Human Resource Management or Industrial Relations / Labour Law. A minimum of 3 years of relevant experience at supervisory level 7/8. PERSAL introduction and PERSAL in Labour Relations Sound knowledge of labour legislation and prescripts within Public Sector domain. competence: Sound Knowledge of LRA, BCEA, PSA, PSR, Collective Agreements and Policies in the Public Service. Sound conflict Management and communication skills. Good organisational and interpersonal skills. Computer literate (MS Word, MS Excel, MS PowerPoint, and Outlook). Good communication skills (written and verbal). Strategic thinking and meticulous record keeping. Willingness to travel and a valid driver’s licence is essential. DUTIES : Investigate misconduct cases and compile investigation reports. Management of Discipline, represent the Department during a formal disciplinary hearing, provide advice on informal disciplinary hearings and ensure the implementation of disciplinary sanctions. Investigate or coordinate all grievances and complaints lodged by employees in the Department. Represent or coordinate the representation of the Department in all disputes referred to the Public Service Sectoral Bargaining Council/General Public Service Sectoral Bargaining Council and Commission for Conciliation, Mediation and Arbitration. Attend Departmental Multi-Lateral Labour Forums in the Province and Department. Manage labour related information and records within the Department. Monitor precautionary suspensions and appeals in the Department. Render advisory services to management and employees on dispute prevention and resolution. Monitor and evaluate labour relations trends in the region. Facilitate training and advocacy on labour relations matters across the Department. Ensure compliance on capturing of cases on PERSAL. Provide monthly and quarterly reports to the relevant structure of governance. Management of strike and compile circulars on the management of strike actions; Monitor and evaluate the implementation, review, and the development of the Departmental labour related policies. Administer the appointment of Presiding Officers and Investigation Officers. ENQUIRIES : Ms. B. Mndindwa / Ms. L. Mazwi at 079 284 6709 For e-Recruitment Technical Enquiries email to: [email protected] ASSISTANT DIRECTOR: HUMAN RESOURCE MANAGEMNT REF NO: DOCS: 02/05/2024 SALARY : R444 036 per annum (Level 09) CENTRE : Bhisho REQUIREMENTS : National Senior Certificate (NQF Level 4) and National Diploma (NQF Level 6/7) in Human Resource Management/ B Admin/ Public Management with at least 3 years relevant working experience in HRM at supervisory level or SL7/8. Successful completion of the PERSAL Controllers, PERSAL Establishment and Level Administration Course. A valid Code 08 driving license is essential. Knowledge of Human Resource Management Governing Prescripts, PERSAL System Skills and Competencies: Human Resource Management Systems (PERSAL), Human Resource Records Management, Strategic Partner, Change Management, Administrative Partner, Employee Champion, People Management, Problem Solving. DUTIES : Administer, recruitment, selection, and appointment process: Assist in the development of an Annual Recruitment Plan and facilitation of the advertisement of posts. Manage and provide professional advice to line functions on the Recruitment & Selection policies, systems, regulations, guidelines and other relevant prescripts. Manage the process of receiving of applications, recording and safe keeping of them. Provide secretariat services in recruitment and selection panels. Administer personnel suitability checks and facilitate competency assessments and advise management on outcomes. Administer confirmations of appointment and personnel utilization, mobility through transfers, translations in rank, promotions and secondments. Monitor PERSAL user access and provide support to users. Facilitate the registration of System Change control. Monitor faulty/rejected transactions to be implemented on PERSAL. Monitor the PERSAL exception reports. Perform reconciliation on the post establishment. Ensure the confirmation of vacant, funded and filled posts with the OD and People Acquisition. Create components and sub-components, abolish, and amend posts on PERSAL. Monitor the responsibility and objectives of information (costing) on the components. Monitor and maintain the post establishment and ensure alignment with organisational structure. Draft and consolidate monthly post establishment report and submit to Line Managers. Analyse PERSAL trends, prepare recommendations and present outcomes to Line Managers. Request different PERSAL reports (i.e. housing, qualification report, union report etc.) Manage the opening and closing of centralized PERSAL codes and also register and recommend SCCs for the Department. Monitor responsibility and objective information to ensure correct interference between PERSAL and BAS. Ensure the linking of correct responsibility, job titles and occupational categories. Ensure alignment between organisational structure, PERSAL establishment and cost of employee budget. Facilitate the processing of service Terminations: Ensure that all employees are admitted to Pension Fund. Ensure that the nomination forms are updated continuously in files. Conduct exit interviews. Compile the retiring memorandum to HOD. Ensure the processing of exit service Terminations. Facilitate the processing of Leave. Authorize Leave transactions. Reconcile leave files with PERSAL. Compile PILLAR reports and submit to Alexander Forbes. Communicate Alexander Forbes results to relevant officials. Facilitate the processing of Service benefits: Align Long service award list with PERSAL. Compile and submit the IOD document to the Department of Employment and Labour. Manage Human Resource Personnel Records: Ensure that employee personal files are updated regularly to keep them up to date. Ensure that there is proper filing system for the personnel registry. Manage the safe keeping and movement of employee personal files Facilitate and monitor HR Registry team and functions linked to HR Registry. ENQUIRIES : Ms. B. Mndindwa / Ms. L.Mazwi at 079 284 6709 For e-Recruitment Technical Enquiries email to: [email protected] STATE ACCOUNTANT: SALARIES REF NO: DOCS: 03/05/2024 SALARY : R308 154 per annum (Level 07) CENTRE : Bhisho REQUIREMENTS : National Senior Certificate (NQF Level 4), Diploma (NQF Level 6) / Degree in Accounting/ Finance or equivalent with 1-2 years relevant experience in payroll and salaries. A valid Code 08 driving license is essential. Knowledge of government systems (BAS and PERSAL). Understanding of relevant government prescripts and financial administration processes (Public Finance Management Act and Treasury Regulations). Computer literacy. Good communication skills, Interpersonal skills and Customer care. DUTIES : Perform monthly BAS- PERSAL reconciliation. Approving and authorizing all salary related allowances and deductions on PERSAL. Submission of all SARS related PAYE matters and returns, including e-Filling reconciliation. Management of payroll. Ensure that all pay-overs are posted to the relevant beneficiaries. Store all files and up to date record keeping safely; in accordance to set policies and procedures. Attend to salary related queries. Check and verify banking details before payment. Ensure record keeping and filing of salary related documents. Supervision of personnel. ENQUIRIES : Ms. B. Mndindwa / Ms. L.Mazwi at 079 284 6709 For e-Recruitment Technical Enquiries email to: [email protected]
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